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Auditing a QMS which has minimum documentation

January 13th, 2009 Comments off

There can be disagreement between an auditor and an auditee on the absence of certain documented procedures, when the auditee presents only a quality manual and the six documented procedures specifically required by ISO 9001:2000. The differences in view between the auditor and the auditee can arise from differences in the interpretation of the ISO 9001 requirements contained in Clause 4.2.1, and the related Note, which state:

"4.2.1 General

The quality management system documentation shall include:

....

d) documents needed by the organization to ensure the effective planning, operation and control of its processes.

NOTE 2 The extent of the quality management system documentation can differ from one organization to another due to

a) the size of organization and type of activities,

b) the complexity of processes and their interactions, and

c) the competence of personnel."

The auditor should requests information on the auditee's operating processes and subsequently ask questions, record answers and observe staff at all levels (including administrative personnel, process owners and operators), to confirm that the actual working status conforms to the descriptions given.

Thereafter, the necessity for any documentation should be evaluated in the light of the observed need for consistency, and the role that any documentation could play in avoiding any significant, identified risks.

The reader is referred to the advice given in document referenced "ISO/TC 176/SC 2/N 525,

Sumber : www.iso.org, 12 Januari 2009